Archive for the ‘Optimizing Governance’ Category

Data Point: Board Materials

Friday, December 2nd, 2011

As we head into December, many foundations are preparing for their end of year board meetings, and hoping that trustees will read and review the materials being prepared. As foundation staff assemble board books, research we conducted several years ago suggests they are likely to send their boards too much material and that much of it will go unread.

Staff do well to focus instead on the materials directly connected to topics of greatest importance to boards – which will support the important discussions that need to happen – culling out the rest.

Our research, presented in a report titled Beyond Compliance: The Trustee Viewpoint on Effective Foundation Governance, is based on survey results from 546 trustees of 53 large private and community foundations in the US, and in-depth interviews with 25 trustees. Among other things, board members were asked to indicate on a scale of 1 (“too little material”) to 7 (“too much material”) the quantity of board materials they receive. Responses to this question were categorized into three groups: “ too little material” (ratings from 1 to 3); “right amount of material” (a rating of 4) ; and “too much material” (ratings from 5 to 7).

Only 1 percent of trustees in our sample indicated that they received too little material, compared to 52 percent who said they received too much. One trustee reported, “We are sent enormous quantities of information. Seven - seven pounds a month. I weighed it once.”

It is not surprising, then, that less than half (48 percent) of trustees reported reading all materials.

Our findings suggest that if materials were more focused on key topics – and perhaps less voluminous – trustees would feel better served.

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For more about the trustee perspective on what it takes to have an effective board, see the report Beyond Compliance: The Trustee Viewpoint on Effective Foundation Governance co-authored by Phil Buchanan, Ellie Buteau, Ph.D., Sarah Di Troia, and Romero Hayman.

Ellie Buteau is Vice President – Research at the Center for Effective Philanthropy.

Data Point: Why Aren’t Foundation Boards More Involved in Assessing Performance?

Wednesday, November 23rd, 2011

One of the key findings from our recent performance assessment study, titled The State of Foundation Performance Assessment: A Survey of Foundation CEOs, is that 70 percent of CEOs want their board members to be more involved in assessment. This finding is consistent with our previous research – a desire for more board involvement is one area where we have seen little change in our surveys over the years. To try to understand why this gap remains, we asked CEOs what stands in the way of greater board involvement in assessing the foundation’s performance.

 

 

One hundred seventy-three CEOs of U.S. foundations with annual grantmaking of at least $5 million responded to our survey. The 70 percent who said they wanted greater board involvement in assessment were asked to consider whether any of the four hurdles listed above hamper their board’s involvement; CEOs could select any or all of these options, as well as present other reasons on their own. They could also answer that “Nothing hampers board’s involvement” in assessment efforts.

Almost 30 percent said an impediment to board involvement is a belief among CEOs that their boards do not have a deep enough understanding of the issue areas the foundation funds. More than 20 percent saw a misalignment between the board and staff about what is possible to understand about the foundation’s impact. Just under 20 percent said the board does not support allocating the necessary resources for useful assessment. Finally, 13 percent believed that the board isn’t more involved because it doesn’t understand the foundation’s goals or strategies.

Yet a third of CEOs who would like their board to be more involved in assessment reported that nothing in particular hampers their board from greater involvement in assessment.

The most common barriers CEOs saw to board involvement in assessment seem to be easily addressable. If boards and CEOs work to make overcoming these hurdles a priority, perhaps we will begin to see more CEO satisfaction with the involvement of their boards in assessment.

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To read about current foundation CEOs’ attitudes toward assessment and what foundations are doing to understand their performance, see the report, The State of Foundation Performance Assessment: A Survey of Foundation CEOs written by Ellie Buteau, Ph.D. and Phil Buchanan and published by the Center for Effective Philanthropy.

Ellie Buteau is Vice President – Research at the Center for Effective Philanthropy.

 

Does ‘Daring to Lead’ Draw the Right Conclusions from the Data?

Thursday, July 7th, 2011

A new report on nonprofit executive leadership, jointly produced by CompassPoint Nonprofit Services and the Meyer Foundation, is receiving significant attention in the sector.  Nonprofit leadership is a crucial issue, of course, and the report raises many vital questions.

But I wonder whether the reports’ authors – as well as the trade press coverage – have in some cases extrapolated too far from the results?

The Chronicle of Philanthropy’s coverage of the study, Daring to Lead 2011, begins:

“Despite years of warnings, nonprofit groups are unprepared to handle the wave of executive turnover about to hit them hard, according to a new survey of charity leaders. And with many organizations already shaken up by the recession, the stakes of a botched leadership changeover are high.”

I feel like we have been hearing about a “wave” of impending transitions in leadership in the sector for the past decade.  Perhaps that’s because we have!  Previous iterations of this study, Daring to Lead 2001 and Daring to Lead 2006 issued similar warnings.

In fact, the proportion of leaders saying they will leave their posts in the next five years has actually declined – from 75 percent in the 2006 and 2001 Daring to Lead reports to 67 percent in this latest one. 

Of course, even 67 percent is a high number, but experience seems to suggest a significant gap between the survey results for this particular question and what actually happens.

Where Will You Be In Five Years?

It seems (if I am drawing the right conclusion from looking at the three reports together) that among the most important findings of this research effort may be this one: surveys – while good for many things (they’re a huge part of what we do at CEP) – are not particularly useful for predicting behavior five years hence. 

In other words, many people, when asked, say they plan to leave their post within five years but then don’t.  Many baby boomers are pushing off retirement, for a whole host of reasons – both financial and other. In addition, as the report notes (although it comes across as a grudging admission), many nonprofit leaders are very happy in their jobs! So it’s not surprising that many elect to stay. 

The fact is, most of us are not especially good at knowing where we’ll be in five years. Yet the study’s authors build many of their findings and implications around the answers to this question.

Written Succession Plans

In discussing the “high rates” of projected turnover, Daring to Lead 2011 smacks nonprofit boards hard – perhaps, as Curtis Chang of Consulting Within Reach, has argued, too hard. I agree that the report, which warns that “many boards of directors are under-prepared to select and support new leaders,” may be overstating its case.

The report takes aim at boards for paying insufficient attention to executive transitions, citing as evidence that “just 17 percent of organizations have a documented succession plan.” But, I wonder, is a “documented succession plan” necessarily a good thing to have? 

Should a board be discussing succession? Absolutely.  Boards and CEOs should talk regularly about whether there are strong internal candidates and how they are developing.  They should also have the awkward discussion – as the CEP board did with me at a recent board dinner – of what the board would do if the CEO suddenly died or became incapacitated.

But, with a normal departure, a board may well want the flexibility to consider a transition in the context of the moment.  Furthermore, if there are multiple potential internal successors, the smartest move may be for a board not to choose until it has to – with the benefit of all possible accumulated knowledge and experience (and an understanding of the particular moment in time). 

So, while it may (or may not) be that boards are dropping the ball when it comes to thinking about transitions, the fact that most don’t have a “documented succession plan” is not going to keep me up at night.

Board Assessment of CEOs

Among the report’s other findings on boards is that 45 percent of executives indicated that they did not have a performance evaluation within the past year. This is indeed concerning. 

I believe CEO performance reviews should be annual, but knowing that some nonprofits assess CEOs every other year, I would have been interested to see the data if the question had been asked with a longer time frame. (CEP Board’s assesses me every year, without fail, but also conducts more in-depth, extensive reviews that capture several dozen internal and external perspectives on my performance every few years.)

The authors of the study also point to rather startling data indicating that “Thirty-three percent (33%) of current executives followed a leader who was fired or forced to resign, indicating the frequency of mishires and unclear expectations between boards and executives across the sector.” 

But another interpretation of this statistic would be that nonprofit boards are holding nonprofit leaders to high standards of performance.  It suggests boards are not afraid to make a change when it’s warranted and that they are, in fact, assessing CEO performance — and often determining that it is falling short.

This interpretation, if plausible, is important because it runs counter to the common misperception that nonprofit jobs come with a lifetime guarantee. [One example: Citing no data whatsoever, but expressing what I believe is an all too common view of nonprofits, Jack and Suzy Welch wrote this in a column headlined “Leaving the Nonprofit Nest”: “In most nonprofit situations, as long as you don't screw up, you're pretty much guaranteed lifetime employment." I will refrain from commenting on the size of the egg Mr. Welch received – actually more like “eggs” plural – when he left his nest.]

More Than One Interpretation

There aren’t many, perhaps any, more important topics in the sector than nonprofit leadership, and so I commend the authors and funders of this report for drawing attention to the issue. But I’d like to see a little more debate and discussion about what the survey results really mean.

For a study like this, I’d also like to see more transparency about the methodology.  While the sample of respondents is a large one – more than 3,000 – I could find no information on the methodology section of the report Web site about the response rate.

Overall, the report mixes reporting on survey results with interpretation, extrapolation, and recommendation in a way that may not serve its audience well.  At least to this reader, there seem often to be plausible alternate interpretations to the ones provided. 

Given the importance of this topic, I would hope we see more discussion about what the data might really mean in the weeks and months ahead.

Phil Buchanan is President of CEP.

Report Watch: The Future of Philanthropy (and Your Next Board Meeting)

Friday, July 16th, 2010

Two new must-read reports seek to look into philanthropy’s future.  Lucy Bernhoz with Ed Skloot and Barry Varela focus on the role of technology in their piece,  Disrupting Philanthropy.  Katherine Fulton, Gabriel Kasper, and Barbara Kibbe of the Monitor Institute take on similar issues in their What’s Next for Philanthropy: Acting Bigger and Adapting Bigger in a Networked World .

 From Disrupting Philanthropy

“On the cusp of the first modern foundation’s centennial, we may be looking at the dawn of a new form of organizing, giving, and governing that is better informed, more aware of complex systems, more collaborative, more personal, more nimble, and ultimately, perhaps, more effective.” 

From What’s Next for Philanthropy

“An intimidating range of forces – globalization, shifting sectoral roles, economic crisis, and ubiquitous connective technologies, to name just a few – are changing both what philanthropy is called upon to do and how donors and foundations will accomplish their work in the future.” 

The authors of What’s Next comment on Disrupting, writing: 

“Berhnolz and her co-authors argue that the increased availability of data provides the platform for more-informed decision-making and, in turn, creates demand for more data and increases expectations for transparency and openness.  Over time, access to the data allows people to make new connections; to create new information; and, to investigate, understand, and act on the information in new ways. 

This argument builds on the case that the Center for Effective Philanthropy has made over the past 10 years as it has endeavored to create new rigor and new data upon which to base decisions in philanthropy.  Now external forces outside philanthropy are turbo-charging existing data streams, creating a powerful force that will mitigate the insularity and inward focus that characterizes so much of philanthropy today.” 

My take: two thought-provoking reports underscoring how much is changing in the world, and in philanthropy, and how aware we need to be of those changes and what they mean for our efforts to maximize the positive impact of philanthropy.  I have quibbles, of course, but I recommend both reports.  

Also looking to a different future is Mario Morino in his latest “Chairman’s Corner: ‘Social Outcomes’ Lifting Sights, Changing Norms.”  Mario’s essay, also a must-read (and a much shorter read), calls on funders to “get the right people in the room to define an initiative focused on bringing the innovative outcomes-focused management practices on the periphery of our sector into the core.”  Mario makes an impassioned plea for building on the too-few historical exemplars to make a “missionary sell.” 

“Over the past century, the nonprofit world has produced some very good examples of managing to outcomes—from the Rockefeller Sanitary Commission´s role in the eradication of hookworm in the American South to ClimateWorks´s systematic efforts today to catalyze measurable reductions in carbon emissions. Unfortunately, such examples are outliers. I believe that outcomes-based management and performance-management systems for nonprofits are still at the ‘missionary’ stage.”  

Not sure what to do at your next foundation board meeting?  Ask your board to read each of these three pieces and spend two hours asking, what does this mean for us, as we seek to maximize our impact? What should we be reconsidering about our strategies to achieve our goals in light of the points these authors make?  

It will be time very well spent. 

Phil Buchanan is President of CEP.

The Data a Foundation Board Needs

Monday, April 26th, 2010

 The following was originally posted by the Council of Foundations on its blog, Re: Philanthropy.

What data does a foundation board member need to gauge foundation effectiveness?  That was the question we grappled with at a trustee-CEO summit session Saturday at the Council on Foundations annual conference in Denver.  Our session received invaluable help from the CEO and a trustee of a foundation that has pushed further than most: the Stuart Foundation in California.

Christy Pichel and Davis Campbell described how the Foundation has moved beyond the usual, easily available metrics to get a handle on effectiveness.  For example, the Foundation surveys its grantees regularly and looks at how it performs relative to other funders (disclosure: Stuart uses the Center for Effective Philanthropy’s (CEP) Grantee Perception Report to do this).  The Foundation learned that grantees valued deeply its program officers’ expertise – and wanted more of their time and help. The result was board approval of the hiring of additional staff. 

In the area of child welfare, Stuart is seeking better life outcomes for foster youth in California, but recognized that the state lacked an adequate data system.  So the Foundation made an investment that has led to the creation of a database that allows the Foundation – as well as grantees and government officials – to track the efficacy of efforts to help foster youth establish lifelong connections with caring adults. Stuart can now monitor whether its Child Welfare strategy is working. (For more on this, see CEP’s case study on Stuart.) 

Performance assessment for foundations is challenging (much more so than for businesses or operating nonprofits).  And, as Christy and Davis noted, you can’t understand your effectiveness if you don’t have an articulated strategy.  It’s tough work, as another California Foundation CEO, Jim Canales of the James Irvine Foundation, has been discussing on the CEP Blog in recent days. 

But, I wonder: Is there a more central board responsibility than assessing the foundation’s effectiveness? I am not sure there is.  Let’s hope more and more foundation boards and CEOs follow the lead of funders like Irvine, Stuart, Wallace, RWJF, and others and really push for the data will let them answer that deceptively simple question: “How are we doing?” 

Disclosure: CEP provides assessment tools and/or receives grant support from the foundations mentioned in this post.

Phil Buchanan is the President of the Center for Effective Philanthropy